This is not a company site. I (Mario M. Westphal) publish this site to support my freeware and shareware applications since 2001.
Last Updated January 2018.
The policy sets out the different areas where user privacy is concerned and outlines the obligations & requirements of the users, the website and website owners. Furthermore the way this website processes, stores and protects user data and information will also be detailed within this policy.
This website and its owners take a proactive approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. This website complies to all UK national laws and requirements for user privacy.
Usage of Google Analytics
This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”).
Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site.
The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States.
In case of activation of the IP anonymization, Google will truncate/anonymize the last octet of the IP address for Member States of the European Union as well as for other parties to the Agreement on the European Economic Area.
Only in exceptional cases, the full IP address is sent to and shortened by Google servers in the USA.
On behalf of the website provider Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage to the website provider.
Google will not associate your IP address with any other data held by Google.
Furthermore you can prevent Google’s collection and use of data (cookies and IP address) by downloading and installing the browser plug-in available under https://tools.google.com/dlpage/gaoptout?hl=en-GB.
Further information concerning the terms and conditions of use and data privacy can be found at http://www.google.com/analytics/terms/gb.html or at https://www.google.de/intl/en_uk/policies/.
Please note that on this website, Google Analytics code is supplemented by “gat._anonymizeIp();” to ensure an anonymized collection of IP addresses (so called IP-masking).
Web Services and SaaS
If you use one or more of the web services or SaaS products we may require a log in with your customer credentials. This allows us to identify you and to charge you for our services. Our web services and SaaS collect usage data, your IP address, your credentials where needed in order to provide the service you are using.
Our community exists to provide a friendly, professional medium for customers to receive informal technical advice, as well as banter with others.
While in the public forums, please keep things civil. Users are not permitted to, among other things, post abusive, hateful, harassing information–about any person or entity (including photools.com and Mario M. Westphal.
Please note that photools.com and the IMatch software family are a personal project of Mario M. Westphal. This is not a company, but an individual working hard to create and support the best image management system on the market. I do this all in my spare time.
Currently only members who are of legal age in their country are allowed on the forums. By registering as a user on the forum you state that you are of legal age in your country, and that you have read and understood the board rules.
Users that have a specific technical issue that needs attention can reach us via our contact page.
Additionally, I will most likely need confidential information that should not be posted in a public community area. If you ever have a question about how the community is run, feel free to contact us.
photools.com and Mario M. Westphal do not confirm the validity of information posted on in the community. We do not actively monitor the contents of posted messages and are not responsible for any messages posted. Remember that the posted messages express the views of the author of the message, not necessarily the views of photools.com or Mario M. Westphal.
I Mario M. Westphal/photools.com, reserve the right to delete any message for any or no reason whatsoever. You remain solely responsible for the content of your messages, and you agree to indemnify and hold harmless the members of this message board, Mario M. Westphal/photools.com, and their agents with respect to any claim based upon viewing of this board and/or transmission of your message(s).
If you feel that a posted message is objectionable, you are encouraged to contact me or a forum moderator immediately by a personal message in the community. You can also reach us via our contact page.
I have the ability to remove objectionable messages and will make every effort to do so, within a reasonable time frame, if I determine at my sole discretion that removal is necessary. This is a manual process, however, so please realize that I may not be able to remove or edit particular messages immediately.
By using this service, you have agreed that you will not:
Post any material that is knowingly false and/or defamatory, inaccurate, abusive, vulgar, hateful, harassing, obscene, profane, sexually oriented, threatening, invasive of a person’s privacy, or otherwise in violation of any law.
Post any copyrighted material unless the copyright is owned by you or by this message board. Use profanity of any kind on this board; posts that contain profanity will be deleted summarily. Repeat violators of this policy (or any other board policy) will be banned from participating.
Post advertisements, chain letters, pyramid schemes, and solicitations. These are inappropriate on this message board, and will be deleted summarily. Violators of this policy are subject to banning.
Cross-post (post your message in more than one place in this community). This will actually hinder you from getting a rapid answer, and repeated cross-posting may result in your being banned.
I reserve the right to reveal your identity (or whatever information I know about you) in the event of a complaint or legal action arising from any message posted by you.
By posting content in the community you agree that Mario M. Westphal/photools.com can quote from, or reuse the content in promotional materials, newsletters, or other documents. If I intend to use content posted by you in such a manner, I will generally notify you as a courtesy.
Contact & Communication
Users contacting this website and/or its owners do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use, as detailed in the Data Protection Act 1998. Every effort has been made to ensure a safe and secure form to email submission process but advise users using such form to email processes that they do so at their own risk.
This website and its owners use any information submitted to provide you with further information about the products / services they offer or to assist you in answering any questions or queries you may have submitted. This includes using your details to subscribe you to any email newsletter program the website operates but only if this was made clear to you and your express permission was granted when submitting any form to email process. Or whereby you the consumer have previously purchased from or inquired about purchasing from the company a product or service that the email newsletter relates to. This is by no means an entire list of your user rights in regard to receiving email marketing material. Your details are not passed on to any third parties.
This website operates an email newsletter program, used to inform subscribers about products and services supplied by this website. Users can subscribe through an online automated process should they wish to do so but do so at their own discretion. Some subscriptions may be manually processed through prior written agreement with the user.
Subscriptions are taken in compliance with UK Spam Laws detailed in the Privacy and Electronic Communications Regulations 2003. All personal details relating to subscriptions are held securely and in accordance with the Data Protection Act 1998. No personal details are passed on to third parties nor shared with companies / people outside of the company that operates this website. Under the Data Protection Act 1998 you may request a copy of personal information held about you by this website’s email newsletter program. A small fee will be payable. If you would like a copy of the information held on you please write to the business address at the bottom of this policy.
Email marketing campaigns published by this website or its owners may contain tracking facilities within the actual email. Subscriber activity is tracked and stored in a database for future analysis and evaluation. Such tracked activity may include; the opening of emails, forwarding of emails, the clicking of links within the email content, times, dates and frequency of activity [this is by no far a comprehensive list].
This information is used to refine future email campaigns and supply the user with more relevant content based around their activity.
Subscribers are given the opportunity to un-subscribe at any time through an automated system. This process is detailed at the footer of each email campaign. If an automated un-subscription system is unavailable clear instructions on how to un-subscribe will by detailed instead.
Although this website only looks to include quality, safe and relevant external links, users are advised adopt a policy of caution before clicking any external web links mentioned throughout this website. (External links are clickable text / banner / image links to other websites).
The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should therefore note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.
Social Media Platforms
Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.
Users are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to their own privacy and personal details. This website nor its owners will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.
This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.
Shortened Links in Social Media
This website and its owners through their social media platform accounts may share web links to relevant web pages. By default some social media platforms shorten lengthy urls.
Users are advised to take caution and good judgment before clicking any shortened urls published on social media platforms by this website and its owners. Despite the best efforts to ensure only genuine urls are published many social media platforms are prone to spam and hacking and therefore this website and its owners cannot be held liable for any damages or implications caused by visiting any shortened links.
We distribute software via MyCommerce. Please see here for their privacy statement.
When you purchase software from MyCommerce you have to accept their privacy statement and other legal conditions you are presented with before you complete your purchase.